HOW TO ENTER A RECEIPT

FMS Knowledge Base > Visual LOADPlus FAQ's > Receivables
 

1.  From the Accounts Receivable main menu select RECEIPTS.
    The default bank account will be displayed.  If you want this
    group of receipts to be written into a different bank account,
    select the appropriate bank number

2.  Select the deposit type.
    Check, credit card, bank transfer or cash.

3.  The system will prompt you if you want to start a new deposit. 
    Choose Yes or No.  If you choose NO, the last entered
    deposit number, date and total will be displayed in the
    appropriate fields at the top of the screen.

4.  If entering a New Deposit, the Deposit Date defaults to the present
    day, edit the date now, if necessary, from the drop down box or key
    it in.

5.  Select the customer.  All open receivables for this customer will be
    displayed in the left column.  You can search for specific invoice
    numbers, reference numbers or invoice dates, by filling in the
    appropriate information and selecting REFRESH 

6.  Enter the Receipt Date from the drop down box or key it in, and
    enter the customers Check number.  

7.  Highlight the invoice in the left column, and select the right arrow.
    This moves the invoice to the right column and gives you a check total.
    The check total will increase with any additional invoices moved from
    the left column to the right column.

    If you are paying all the invoices displayed at one time on the left,
    you can select MOVE ALL SCREEN and all the invoices on the left 
    will be moved to the right.  Invoices can be set back for future
    payment by highlighting the invoice and selecting the left arrow.

    You can view more information on each invoice by selecting MORE INFO.

    VERIFY THE CHECK TOTAL DISPLAYED MATCHES THE CUSTOMERS CHECK TOTAL. 
    MAKE CORRECTIONS IF NECESSARY. THIS IS VERY IMPORTANT.  VERIFYING THE
    CHECK TOTAL ON THE SCREEN, TO THE ACTUAL CHECK TOTAL, PRIOR TO SELECTING
    SUBMIT, WILL REDUCE ERRORS IN YOUR RECEIPTS AND DEPOSITS. 

    To enter a short paid or over paid invoice, type the actual amount
    paid over the invoiced amount in the RIGHT COLUMN.  Once the submit
    button is selected it will set back the invoice with a balance due
    in the left column.  The RESET button will reset all Invoices in the
    left column with the original balance due.  This button will not
    reset the invoices if the SUBMIT button has already been selected. 
    If an invoice was paid with the incorrect amount or paid is error
    see: HOW TO ENTER A REVERSE RECEIPTS.

8.  Once all invoices are in the right column to be paid for the correct
    amount with the correct check total, select the SUBMIT button.  
    This will mark the invoice paid and create deposit records in the bank
    account. 

Add Feedback