1. Select Receivable from the main menu. Select Maintenance.
2. Bring up the customer and highlight the invoice from
the list at the bottom of the screen.
3. Select NSF. The Create NSF Check screen will be displayed.
4. Enter in the bank number and the deposit number.
5. Enter the check number and press enter: the amount of the
check will be displayed on the screen automatically.
6. If you need to change the date of the NSF, do so now, otherwise
it defaults to the present date.
7. Select OK.
The message NSF Successfully Created will be displayed.
An NSF Record will be created with the customer check number, bank number
and deposit number. To view the NSF Record, go to the Maintenance Screen
in Receivables, highlight the invoice and select View/Trans.
The original invoice will become open with the amount displayed in
the balance column.
In the bank account a withdrawal record is created to remove the
money from the bank account. The original deposit is not affected.
Enter a manual charge in the Bank Account for any fees that your bank
may charge for the NSF.
Select the bank account
The transaction is "Withdrawal"
The type is "NSF Check"
Enter the NSF date
Click on Refresh
Select "Add Item" Enter the information
Click on "Okay"
To charge your customer for this fee, create a debit in Accounts
Receivable maintenance. Open dispatch maintenance and go to the
accounting status tab. Find and highlight the reference number.
Select the line at the left and click on inv. opts. Select balance
due. Run the pre-invoice edit report and continue as normal
with the accounting run. The system will create a new invoice
image which will include the fee.
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